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Employment Letter for Colombia Digital Nomad Visa: A Complete 2025 Guide

2025-05-19

Colombia Digital Nomad Visa: The Crucial Role of Your Employment Letter


So, you're considering the exciting prospect of living and working in Colombia under its popular Digital Nomad Visa program! This visa is a fantastic gateway for remote workers and freelancers. While proving your income through bank statements (as detailed in our comprehensive (guide to the financial and bank statement requirements for the Colombia Digital Nomad Visa) is a fundamental step, another critical document that solidifies your application is the Employment Letter.


This letter serves as your primary official evidence to the Colombian Ministry of Foreign Affairs (Cancillería) detailing your remote work arrangement and confirming your financial stability. Getting this document right is key to a successful application. 


This guide will walk you through exactly what's needed for your 2025 application.


What Your Employment Letter MUST Certify


To meet the requirements for the Colombia Digital Nomad Visa employment letter, ensure it clearly attests to the following:

  1. Sufficient Income:

    • The letter must confirm that you earn a net income equivalent to at least three (3) Colombian legal minimum monthly salaries.

    • For 2025, this translates to approximately USD 969 or COP 4,270,500 per month. (Note: The USD figure can fluctuate with daily exchange rates).

  2. Type of Contract:

    • Clearly specify the nature of your work agreement: Is it an indefinite term labor contract, a fixed-term contract, or a freelance/independent contractor agreement?

  3. Your Position/Function:

    • The letter should clearly state your official role, title, or function within the company or for your clients.

  4. Salary or Compensation:

    • Detail your earnings (monthly or annual, ensuring it aligns with the income requirement).

  5. Length of Employment/Engagement:

    • Indicate how long you have been working for the company or have been engaged as a freelancer. A longer, stable history is generally viewed more favorably.

  6. Remote Work Capability:

    • This is absolutely crucial. The letter must explicitly state that your work can be performed remotely.


Key Compliance Points for Your Employment Letter


Beyond the core content, ensure your letter adheres to these administrative requirements:

  • Who Signs the Letter?

    • If you are an employee or freelancer: The letter should be signed by an authorized representative of the company. This could be a legal representative, general director, department director, or a human resources manager.

    • If you are the company owner: You can sign the employment letter for yourself. However, in this case, you must clearly state that you are the owner and provide a brief description of your company (its nature, services, etc.). (Expert tip: There are specific recommended formats for this situation to ensure clarity and acceptance).

  • Language Requirements:

    • The letter must be in English or Spanish.

    • If your original letter is in another language, a translation into English or Spanish is required. This can generally be a simple (non-official) translation for this document.

    • However, if you choose to use an official translator in Colombia for any document, ensure they are certified by recognized Colombian entities: the Universidad Nacional de Colombia, the Universidad de Antioquia, or the Ministry of Justice (for certifications issued prior to 1999).


Common Reasons for Employment Letter Rejection


Avoid these common mistakes to ensure your application isn't delayed or rejected:

  • The letter is in a language other than English or Spanish and lacks an adequate translation.

  • It doesn't clearly state that the work can be performed remotely.

  • The income certified does not meet or clearly demonstrate the minimum threshold.

  • The signatory isn't clearly identified, or their authority to sign on behalf of the company isn't apparent.

  • Missing essential information like contract type or length of employment.


Expert Recommendations for a Stronger Employment Letter


From our experience handling numerous Digital Nomad Visa applications, here are a couple of tips to make your employment letter even more robust:

  1. Use Official Corporate Letterhead:

    • Whenever possible, ensure the letter is printed on official company letterhead. This should ideally include the company's logo, registered name, address, and contact details. This adds significant credibility.

  2. Specify "Remote Work from Colombia":

    • While stating "remote work" is the base requirement, explicitly mentioning that the work can be performed remotely from Colombia can further strengthen your application by directly addressing the visa's purpose.


Navigating Documentation with Confidence


Crafting an employment letter that ticks all the boxes for the Colombian Digital Nomad Visa can seem daunting. 


At ColombianPassport.com, we've reviewed and guided the preparation of countless such letters. We know what officials are looking for and can provide examples and templates for both employees and entrepreneurs to ensure your letter is perfectly structured and contains all necessary information.

Preparing these documents correctly from the outset is vital for a smooth and successful visa application. 


If you're looking for expert assistance to ensure your employment letter, and all other aspects of your visa application, meet the Ministry's expectations, professional guidance can be invaluable.


If you need a complete information about this Visa please visit our dedicated landing page for this visa: https://www.colombianpassport.com/our-services/digital-nomad-visa-full-service

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